Employee Wellness 24_7

Your One-Stop-Shop for Open Enrollment Resources and Information

Make sure you’re selecting the best benefits for you and your family by registering for Virtual Roundtable Discussions, taking place Oct. 7 – 30. These 30-minute webinars and Q&A sessions connect you directly to our benefit vendors to provide information that is important to your specific needs. Click on the calendar below to access registration links to the webinars of your choosing. Sessions are limited to a maximum of 20 employees, so please only register for sessions you plan to attend. If you’re not able to attend the webinars during their scheduled timeslot, recordings will be posted here after the event is over. Webinars will be hosted through Zoom and attendees can dial-in by phone or participate by computer.

October Calendar of Events Update 10-8-2020

Your Open Enrollment Checklist

Whether you are electing benefits for the first time, making changes to your elections, or you’re not making any changes at all, Open Enrollment is the perfect time to review all of your information to ensure that it is up-to-date and correct. This checklist provides resources for important items to consider during the Open Enrollment period.

YOU’RE PART OF THIS ENROLLMENT GROUP IF:

  • Full-time employee hired to work 37.5 or 40.0 hours per week (eligible for all Unity benefits)
  • Part-time employee hired to work 30 or more hours per week (eligible for all Unity benefits)
  • Part-time employee hired to work a minimum of 20 hours per week (eligible for Worksite benefit plans and retirement)
  • Part-time employee hired to work less than 20 hours per week or PRN employee (eligible to contribute to retirement plan)

*This scope extends to an eligible spouse, domestic partner, or child(ren) (under age 26).

If you are unsure about the enrollment group which you belong to, please contact your Total Rewards Team.

REVIEW THE BENEFITS OPEN ENROLLMENT INFORMATION

Information about the Benefits Open Enrollment is shared through email and can also be found on the Open Enrollment dedicated website. It is important that you review all of your benefits information, elect your benefits, or make changes to your benefits during the Open Enrollment period. Remember: Open Enrollment is your once-a-year opportunity to make changes to the benefits that you have elected unless you experience a qualified status change or life event. 

2020-2021 Summary Guide to Benefits

COMING SOON: An online 2020-2021 Summary Guide to Benefits 

REVIEW THE BENEFITS OPEN ENROLLMENT INFORMATION

LOG INTO ADP WORKFORCE NOW DURING THE OPEN ENROLLMENT PERIOD
  1. Login at ADP Workforce NOW. You will be presented with a splash page showing important information about this Open Enrollment period. You may click Start This Enrollment or Remind Me Later. The splash page will continue to be displayed each time you log in for the duration of the Open Enrollment Period until you complete your selections. 
  2. To START, click Enroll Now in the Open Enrollment box. You will be brought back to the Welcome Note and Introduction screen. Please review all information on this screen, as there are often important references for your Open Enrollment options.

If you have forgotten your username or password, or if you need to reset your password, click here.

ADD OR UPDATE INFORMATION FOR YOUR DEPENDENTS/BENEFICIARIES

Open Enrollment is a great opportunity to provide and update dependent Social Security Numbers (SSNs) if they are not currently on file with the organization, to maintain compliance with the Affordable Care Act (ACA). Note: social security numbers are required (if applicable) for dependents covered under medical, dental, and vision coverage.

Adding or Removing Dependents

Employees may add or remove eligible dependents from their benefit plans during Open Enrollment.  Additional documentation may be required before the dependent is approved.  Eligible dependents are:

  • Spouse – Marriage Certificate is required before approval;
  • Domestic Partner – Registered Domestic Partnership Certificate is required before approval;
  • Biological, Adopted or Court Appointment Guardianship of a Child – Birth Certificate, Certificate of Adoption or Court Guardianship Documents

Required Documentation may be uploaded directly on ADP Workforce NOW. Enrollment for these dependents will not be processed without all required documentation. 

ENROLL OR MAKE CHANGES TO YOUR BENEFIT ELECTIONS

All benefit elections (including changes) are made through the ADP Workforce NOW portal.  ALL benefit elections/changes must be completed and submitted by 11:59PM on November 14th.  You will not be able to make changes after this date unless you have a Qualifying Life Change/Event (please reference end of this section for examples of QLEs).

  1. Login at ADP Workforce NOW. You will be presented with a splash page showing important information about this Open Enrollment period. You may click Start This Enrollment or Remind Me Later. The splash page will continue to be displayed each time you log in for the duration of the Open Enrollment Period until you complete your selections.
  2. To START, click Enroll Now in the Open Enrollment box. You will be brought back to the Welcome Note and Introduction screen. Please review all information on this screen, as there are often important references for your Open Enrollment options.
  3. Please reference the Employee Open Enrollment Communication and Instruction Guide for more assistance.

If you DO NOT want to make changes to your benefits elections:

No action is necessary! All of your current benefits elections will rollover into the same or comparable plans (if there is a plan change), through December 31, 2021. Unless you experience a qualified status change, you will not be able to make changes to your benefits until the next Open Enrollment period.

**Qualified Life Events (QLE): Employees have 30-days from the date of the event to notify the Total Rewards Team of a *qualifying life change/event. An employee may be eligible to make changes to their benefit elections if they experience one of the following QLEs:

  • Birth of Adoption
  • Change in Marital Status
  • Death of a Family Member
  • Family Member Gains Coverage
  • Family Member Loses Coverage
ADDITIONAL INFORMATION
  • In order to protect your confidential information, Unity does not mail a printed summary of your current benefit elections. This information may be found on the employee self-service section of ADP WorkforceNow. You should print and review your online confirmation statement, which is available at the end of the benefits self-service process, if you make any changes to your benefit elections.
  • Open Enrollment is a great opportunity to provide dependent Social Security Numbers (SSNs) if they are not currently on file with the University, to maintain compliance with the Affordable Care Act (ACA). SSNs can be added through the online benefits self-service process through employee self-service section of ADP WorkforceNow.
  • If your contact phone number or email address has changed, please update your information within the employee self-service section of ADP WorkforceNow.
  • If you have moved, or will be moving soon, please update your home address within the employee self-service section of ADP WorkforceNow.
  • Emergency Contacts provide the organization with a someone to contact in the case of an emergency.  Now is a good time to review your Emergency Contacts, update names, addresses and phone numbers within the employee self-service section of ADP WorkforceNow.

RESOURCES & QUESTIONS (active links COMING SOON)

  • Open Enrollment announcement letter
  • Ancillary Benefits Highlights Guide
  • Medical Benefits Highlights Guide
  • Flexible Spending Account Guide
  • NonStop Wellness HRA
  • Dental and Vision Benefits Guide
  • Employee Wellness Incentives Guide 2021
  • Worksite Benefits (Critical Illness, Accident and Hospital Indemnity Plans)
  • Open Enrollment Instructions
  • Find an In-Network Physician or Facility
WHO TO CONTACT

For questions regarding Open Enrollment or your benefits at Unity, please contact the Total Rewards Team, within the Department of Employee Experience & Engagement emailing the Open Enrollment.

*Due to the high volume of inquiries that come in during Open Enrollment Season, please allow up to 48-hours for a response.  Please do not send duplicate emails on the same topic, as this may result in slower response times.

Please email oe@unityhealthcare.org if you have questions. 




Quick Links

Employees enrolled in Unity Health Care's Kaiser or CareFirst Medical Plans need to only pick up the phone and dial one of the numbers below to access mental health services.  Mental Health Services is only a phone call away...

CareFirst My Account  

Kaiser My Account 

CareFirst Mental Health Line: 1-800-245-7013

Kaiser Mental Health Line: 1-866-530-8778

Additional Resources:

KP WFH Wellbeing Wednesday Q4 2020

KP WFH Mindful Monday Q4 2020

Kaiser Wellness Portal is Officially UP!

CareFirst Share Care Fitness Program

Guardian Anytime 

VSP

ADP 

NonStop Wellness